Materials Management

Item master data your maintenance and supply teams can trust

Every work order that needs a spare part depends on the item master. When items are duplicated, poorly described, inconsistently classified or missing from the bill of materials, planners wait on parts, stores carry excess stock and critical spares run short.

350+
Materials management projects delivered
ISO 8000 / ISO 22745
Item master data structured to international standards and ECCMA practice
CMMS-ready
Materials data implemented in any ERP, EAM or CMMS

What our services cover

Item master cataloging
BOM and SPIR
Inventory optimization
Processes and CMMS

Item master cataloging and data cleansing

Each MRO item in the item master is cataloged, classified and cleansed, with a clear buying description that purchasing and stores can rely on.

Cataloging to ISO 8000, ISO 22745 and ECCMA practice
Classification to UNSPSC, PIDX or MESC, aligned with the scheme your organization uses
Standardized buying descriptions, with duplicate items found and resolved
Item master cataloging: an incomplete bearing record classified, standardized, de-duplicated and given a standard short description
Item master cataloging and data cleansingAn incomplete record, BEARING, 6214-2RS, is classified as noun bearing, modifier ball, populated from SPIR, BOM and manual data, standardized, enriched, physically verified, cleared of a duplicate, and completed with a short description and UNSPSC and MESC codes.1 Classify1 Classify2 Populate2 Populate3 Enrich3 Enrich4 Verify4 VerifySOURCE RECORDITEM MASTER RECORDBEARING, 6214-2RSMissing: type, size, seals, materialSPIRBOMManual2RSDBL SEALED2 RUBBER SEALTWO RUBBER SEALSstandardizedEnriched from datasheetPhysically verified in storeBRG BALL 6214 2RSPotential duplicate: same noun, modifier, size1 duplicate mergedNOUNBEARINGMODIFIERBALLTYPEDEEP GROOVEROWSSINGLEID70 MMOD125 MMWD24 MMSEALSTWO RUBBER SEALSMATERIALSTEELPART NO6214-2RSShort descriptionBEARING,BALL,ID 70 MM,OD 125 MM,WD 24 MM,DEEP GROOVE,SINGLE,6214-2RSUNSPSCMESCCoded to

Bill of materials and SPIR/SPIL build

Spare parts are linked to the equipment they serve, so planners can find the right part for every maintenance task.

Bills of materials linking spares and sub-assemblies to equipment
SPIR and SPIL data compiled for new facilities and equipment additions
BOM and SPIR build: spare parts from a SPIR linked to the assemblies of a centrifugal pump
Bill of materials and SPIR buildSpare parts listed in a SPIR are linked to the assemblies of their parent equipment to build a bill of materials.SPIR / SPARE PARTS LISTEQUIPMENT BOMITEMDESCRIPTIONQTY01Mechanical seal102Bearing, ball 6214-2RS203Impeller104Gasket, casing2P-101ACentrifugal pumpSeal assemblyMechanical sealx1Bearing assemblyBearing, ball 6214-2RSx2RotorImpellerx1CasingGasket, casingx24 spares linked to P-101ABOM ready for CMMS load

Inventory optimization

Stock levels are set from actual supply and demand patterns, so carrying costs come down while critical spares stay on hand.

Min/max levels defined by mapping supply and demand
Stock taking and identification of non-moving inventory
Surplus management
Inventory optimization: stock held between minimum and maximum levels, with non-moving and surplus items flagged
Inventory optimizationStock levels are set between minimum and maximum levels from supply and demand, stock is counted, and non-moving and surplus items are flagged.STOCK LEVEL, ONE SPAREOPTIMIZATIONTimeMAXMINExcess stock, no set levelsLead timeOrder at min, restock toward maxMin/max from demand, lead timeStock take reconciledNon-moving items flaggedSurplus identifiedLower carrying costCritical spares still on hand

Processes and CMMS implementation

Materials management processes and procedures are defined and put into practice in the systems your teams already use.

Materials management processes and procedures developed
Materials requirements implemented in any ERP, EAM or CMMS
Processes and CMMS: a new item request moving through search, cataloging and approval before release to the ERP, EAM and CMMS
Processes and CMMS implementationA new item request moves through a governed workflow of search, cataloging and approval before it goes live in the ERP, EAM or CMMS.MATERIALS MASTER DATA WORKFLOWRequestRequesterRequestRequesterSearchExisting item?SearchExisting item?CatalogTo standardCatalogTo standardApproveData stewardApproveData stewardReleaseGo liveReleaseGo liveNew itemNo match found, cataloging startsTARGET SYSTEMSERPERPEAMEAMCMMSCMMSGoverned item live in every system

What reliable materials data delivers

Lower inventory carrying costs

Critical spares available when needed

Less surplus and non-moving inventory

Just-in-time sourcing

Build a leaner, cleaner inventory

Share where your materials catalog stands today, and the Hofintech team will recommend a scope that fits.

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Hofintech
A Hofincons Group Company

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